Colony Management ("us", "we", or "our") operates the Colony Management web & mobile application (the "Service") and is committed to protecting the privacy and security of your personal information. This privacy statement describes how we collect and use your personal information and data, in accordance with the EU General Data Protection Regulation (GDPR). It applies to all users of the Colony Management app service and website visitors, known through this document as “users” or “data subjects”. This page informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service and the choices you have associated with that data. We use your data to provide and improve the Service. By using the Service, you agree to the collection and use of information in accordance with this policy.
We collect several different types of information for various purposes to provide and improve our Service to you.
While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you ("Personal Data"). Personally identifiable information may include, but is not limited to:
We receive information from you, your employees, and other third-parties that help us approximate your location. We may, for example, use a business address submitted by your employee or an IP address received from your browser or device to determine the location. We may also collect location information from devices in accordance with the consent process provided by your device. Colony Management collects user location for attendance purposes. This involves using an attendance model to capture the user's photo along with their current location for both morning and evening attendance.
We use cookies and similar tracking technologies to track the activity on our Service and hold certain information. Cookies are files with a small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. There is no tracking available.
Examples of Cookies we use:
Users have the choice to opt out and not provide information that is being sought for use of the Services. However, opting out or not providing the complete information will disqualify you from using the Services.
User data is collected to provide, improve, personalize, support, and make the Services more relevant. The information is also used for research, development of the Services, and to track user behavior and preferences. Information collected from Users helps us to recommend content, provide business insights to Users and the organization that employs them.
Colony Management uses the collected data for various purposes:
Colony Management will retain User Data in accordance with a Customer’s instructions, including any applicable terms in the Customer Agreement and Customer’s use of Services functionality, and as required by applicable law. Customers may be able to customize their retention settings and apply those customized settings at the account level. The deletion of Customer Data and other use of the Services by Customers may result in the deletion and/or de-identification of certain other associated information. We may retain information pertaining to you for as long as necessary for the purposes described in this Privacy Policy. This may include keeping your information after you have deactivated your account for the period of time needed for us to pursue legitimate business interests, conduct audits, comply with (and demonstrate compliance with) legal obligations, resolve disputes and enforce our agreements.
Information collected by us is shared, to the necessary and reasonable extent, with persons and/or legal entities who aid us in rendering our services to the User. However, such persons and legal entities are obligated not to disclose or use the information shared for any purpose other than to facilitate the services, engagements, and tasks assigned to them by us. We may have to disclose User information and any service-related information with respect to Users, when required by law or in case of legal summons and proceedings. The User will be notified of such disclosure within the period required by statute.
The security of your data is important to us, but remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.
We may employ third-party companies and individuals to facilitate our Service ("Service Providers"), to provide the Service on our behalf, to perform Service-related services or to assist us in analyzing how our Service is used. These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
Our Service does not address anyone under the age of 18 ("Children"). We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. We will let you know via email and/or a prominent notice on our Service, prior to the change becoming effective and update the "effective date" at the top of this Privacy Policy. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
If you have any questions about this Privacy Policy, please contact us:
By email: [email protected]